Author Instructions


Author Instructions

Final Instructions

The Conference Proceedings will be included in the IEEE Interactive Electronic Library (IEL) as part of IEEE Xplore. All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per latest IEEE policy.

1. Prepare the final version of the manuscript using the paper templates linked below.

Paper Templates

REMEMBER: the final version of a paper in the format given above CANNOT EXCEED 6 PAGES. NO EXCEPTION IS ALLOWED.

2. Register online.

Online Registration is now open -  You MUST register before uploading your final paper. Papers will be included in the proceedings only if at least one author has registered and paid the registration fee by September 14, 2013. One full registration covers only one (1) paper. To guarantee inclusion in the proceedings of more than one (1) paper, the author must pay a $50 USD surcharge for each paper in excess. If you need to register by bank transfer, please contact Lauren Pasquarelli, M&N 2013 Administrator.


3. An electronic version of the final manuscript must be generated for the conference proceedings.

From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF express web tool. PDF files generated by means of other tools are not acceptable.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

·         Create your IEEE PDF eXpress account by going to: and using Conference ID: mn2013wkx

·         The first time you access the system, please follow the link to New user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:

o   Upload the source file (containing your paper) for conversion.

o   Receive by e-mail the IEEE Xplore-compatible PDF of your paper. Once you’ve received your PDF file, upload it to EDAS.

o   Send the electronic version of the final manuscript, complete the presenter's biography form, and submit the copyright form through EDAS by September 14, 2013.

·         Once you receive your Xplore compatible PDF, log in at

·         Upload your paper.

o   Click the My Papers tab. Click the upload icon (third column from the right) and a dialog box will open that will enable you to select and upload your paper via the web or via FTP.

·         Fill in and sign the IEEE Copyright Transfer form.

o   The IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, click on the 'My Papers' tab and then click on the copyright icon under the copyright column (second column from the right). Authors who are not authorized to sign a copyright transfer form, should download the paper version of a copyright transfer form, fill it in, and ask an authorized person to sign it.Then, send the completed form to the M&N 2013 Administrator by fax: +1 (352) 872 5545.


·         Prepare the presenter's biography form.

o   Please declare who will be presenting the paper at the conference on EDAS. To do this, click the 'My Papers' tab, click on your paper title, and then click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill out a short bio (50 word max) on EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.


If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material.

Oral Presentations

The duration of a presentation slot is 20 minutes. You will have 15 minutes for the presentation itself and 5 minutes for questions from the audience.

An LCD projector & computer (Windows XP, MS Powerpoint & Adobe Acrobat

Reader) will be available in the session room for regular presentations.

Preparation of Slides:

PLEASE NOTE THAT INDIVIDUALS USING COMPUTER PROJECTION MUST BRING A MEMORY STICK CONTAINING THEIR PRESENTATION. Files can be uploaded to the local PCs in the lecture rooms during the breaks between the sessions.

To avoid software compatibility problems (MS Powerpoint), speakers are advised to bring a .ppt or .pptx or PDF-version of their presentation.

Speakers should arrive in their session room 15 minutes BEFORE the start of their session to report to the chair person. A proctor will also be available in case you need technical assistance.

General Considerations:

Limit the number of words per visual to no more than 20.

Leave space, at least the height of a capital letter, between lines of text.  All fonts, including that on graphs, should be 18 point or larger.

Graphs and charts should have bold lines and symbols that contrast sharply with the background.

Poster Presentations

1. Posters will be on display in the Poster Area.

2. Recommended dimensions of the posters are 70 cm wide x 100 cm high.

3. Material for mounting posters will be provided in the poster area.

4. Posters should be brought to the meeting by the authors.

5. Authors are requested to be present at their posters during the poster session.

6. A headline strip on the poster should include the title, authors, organizations and addresses.

7. Posters should be designed in a way that everything is readable from a distance.

8. Please include a 2 x 2 photo of the presenter in the upper right hand corner of the poster, and underline the name of the presenter in the author listing.

Problems in preparing and submitting your extended abstract? Further Information?

Contact the M&N 2013 Administrator:
Lauren Pasquarelli
Conference Catalysts, LLC